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Use the list below to make sure you have everything ready for your volunteer activity. Remember to have fun and enjoy the day! | Have I? | Completed |
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| Set up a volunteer sign in area? | | | Set up a refreshment area with tea, coffee, biscuits, water? | | | Confirmed the time volunteers are due to arrive? | | | Turned on some music (if you have speaker and a Spotify account)? | | | All the necessary tools, materials, supplies needed for the activity? | | | Organised the lunch for later in the day? | | | Taken some before photos? | |
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| Volunteers have arrived, what do I do next? | Completed |
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| Ensure everyone has signed in. | | | Give an introduction to your organisation (remember they want to hear about the people you serve, how you support them and how their project will help). | | | Give an overview of the activity plan for the day, what tasks will be accomplished. | | | Provide a health & safety overview (based on the risk assessment). | | | Assign tasks (break into groups if have a large number of volunteers). | | | Assign team leads for large groups (if the company has not already assigned them). | | | Take a group photo and after pictures and send to the company. | |
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| Throughout the Day | Completed |
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| Ensure everyone has a job to do at all times. | | | Ensure work is being done correctly and to a high standard. | | | Ensure everyone is staying safe. | | | Remind volunteers to stay hydrated and keep their energy up. | | | Break for lunch for 40 minutes. | |
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| At the end of the Day | Completed |
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| Assign volunteers to start the clean up process (one hour before the end). | | | Assign any last minute jobs and ensure volunteers complete all clean up tasks. | | | Conduct a short debrief session and thank your volunteers. | | | Take after photos and send to the company. | |
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